Policies+for+Maintaining+Ethical+Ministry+with+Minors+-+2023+FINAL - Flipbook - Page 14
c.
d.
minors.
At least five of the Review Board members must be Catholic.
While it may occasionally be acceptable for a Review Board Member to also be an employee of the District, it is
preferable for the Review Board Members not to be employees of the District. At no time may the majority of Review
Board members be employed by the District.
4. Appointment of Review Board Members
The Brother Visitor shall appoint Members of the Review Board, with the consent of the District Council, and after
consultation with the Members of the Review Board, and other advisors, as appropriate.
5. Removal of Members
A Member of the Review Board may be removed at the discretion of the Brother Visitor after consultation with the
Chair of the Review Board. Members shall be removed by a letter of removal signed by the Brother Visitor.
6. Terms of Members
a.
b.
c.
Review Board Members shall serve a term of three years. Terms are renewable.
It is preferable for the Review Board to have no more than two new Review Board Members in one year. When possible, terms should be staggered to provide continuity for the Board.
Vacancies created by the departure of Review Board Members during their term shall be filled by appointment by the
Brother Visitor. Review Board Members appointed to fill a vacancy before the expiration of a term shall serve for the
remainder of the unfinished term and may then be reappointed to a full term at the discretion of the Brother Visitor.
7. Education of Members
All Members of the Review Board will take part in initial and on-going training provided or recommended by the District.
8. Officers
a.
b.
The Review Board Members shall elect a Chair and Vice-Chair who shall serve for terms of one year and may be
re-elected at the will of the Review Board. The Chair shall preside at meetings of the Review Board. The Vice-Chair
shall preside if the Chair is not present.
At the beginning of each meeting of the Review Board, the Chair shall appoint a recording secretary to record the
decisions and other relevant actions of the Review Board during that meeting.
9. Privilege and Confidentiality
a.
b.
c.
d.
Each Member of the Review Board is bound by privilege in all the Board’s actions and deliberations, including any
documents or testimonies it reviews or considers.
The files of the Review Board are the property of the District. The Brother Visitor and the Chair shall have access
to the Review Board’s files. The Review Board’s files shall be stored in a locked location designated by the Brother
Visitor. If a Review Board Member needs to review any materials in order to carry out his or her role as a member of
the Review Board, the Member shall contact the Brother Visitor, legal counsel, or Chair and make arrangements to
review the necessary materials. The requested materials should not be copied or retained by the Member and shall be
returned to the file upon the completion of the review.
Upon appointment to the Review Board a Member shall sign a Certification stating that he or she will not retain Board
materials, outside of the agenda and minutes, beyond the conclusion of a Review Board meeting. Additionally, the
Member shall not retain any Review Board materials after the conclusion of his or her service on the Review Board. A
copy of each Member’s Certification will be maintained in the Review Board files. (See Exhibit A, Certification).
The Brother Visitor and the Review Board shall respect the right to confidentiality and privacy of a Brother as recognized in civil and canon law, especially with regard to access to documents or statements governed by principles
of manifestation of conscience, attorney-client privilege, physician-patient privilege, and other materials for which
written release is required.
14
