Policies+for+Maintaining+Ethical+Ministry+with+Minors+-+2023+FINAL - Flipbook - Page 22
APPENDIX D
SAMPLE PROTOCOLS FOR DOCUMENTATION OF COMPLIANCE WITH SAFETY PLANS
The following protocol is designed to help supervisors and/or monitors maintain accurate documentation of compliance with
Safety Plans.
• The supervisor /monitor will meet with the Member at least monthly.
• The supervisor /monitor will meet with the Brother Visitor at least twice each year to discuss the Member on a Safety Plan.
• The supervisor/monitor will maintain documentation of non-compliance with the Safety Plan as well as documentation of imposing
consequences for non-compliance.
• The supervisor /monitor will keep track of and collect any documentation outlined in the Safety Plan such as daily logs, travel logs,
permission requests or authorizations, etc.
• The supervisor/monitor will provide a quarterly written summary of the Member’s current strengths and challenges under the Safety
Plan to the Brother Visitor. Information that will be included in the summary includes:
• Dates of meetings with the member.
• Any concerns with the member’s use of alcohol or substances
• The successful or unsuccessful completion of treatments or programs such as ongoing therapy or 12
step meetings.
• Any issues related to the internet or electronic communications.
• Participation in spiritual direction.
• Whether the member has had any vacations or overnights and the details surrounding those events.
• Whether the member is completing and maintaining logs and documentation asked of him like vehicle
sign-in/out sheets.
• Any concerns generally with the member’s role in the community.
• Any non-compliance with the safety plan, including policy violations or misconduct with other members
or staff.
• Changes in the member’s health that may impact risk.
• Aging concerns that impact the member’s life.
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